Purchasing/Inventory Administrator (Bilingual in Korean-English)

Company: CEF Solutions Inc
Location: San Jose
Posted on: October 8, 2024

Job Description:

ABOUT US:CEF Solutions Inc. is a Consulting Services and Business Process Outsourcing (BPO) company specialized in providing BPO Operations, Operations Management, Process Engineering and Innovation, and Cost Optimization solutions to clients in the Customer Service industry. We service some of the largest multinational companies in the world and are expanding quickly by delivering an unmatched end-to-end client experience.Company website: JOB DESCRIPTION:The Purchasing/Inventory Administrator will be responsible for coordinating with vendors, price negotiations, tracking inventory, and implementing strategies to improve efficiency and reduce costs.ROLE AND RESPONSIBILITIES:

• Manage labs' purchase & shipping requests including invoices.
• Identify and contact vendors for specific items per project needs.
• Maintain purchasing information, files/records, and new vendor registration.
• Request quotations for comparison and price negotiation with vendors.
• Prepare required documents & submit order requests; work closely with Finance Purchasing team to provide necessary info to complete internal PO process.
• Actively follow up for status of PO; follow up with vendors on ETA and delivery schedule.
• Receive new orders and enter them into JIRA system for tracking purposes; maintain the life cycle of the JIRA system.
• Maintain Confluence space for the group; document HR/Legal/Project related information.
• Provide administrative support to the lead & management of the lab; perform HR tasks (On-board & Off-board, handle and resolve employee relations issues).
• Organize & support team events.
• Collaborate with Finance/Accounting for invoicing and payment processing.
• Drive physical audits and perform regular inventory; support asset management team.
• Prepare, coordinate, and receive incoming shipments; compare packing lists with purchase details to ensure accurate make, model, and quantities are received.
• Perform ad hoc requests as directed by on-site management.
• Collaborate and maintain business relationships to meet and exceed client expectations with respect to Business as Usual and project activities.
• Train, mentor, and suggest improvements/modifications.QUALIFICATIONS:
• Bilingual in Korean-English.
• High School diploma or equivalent.
• A 2-year technical degree or equivalent work experience is highly preferred.
• More than 5 years of purchasing and inventory management experience.
• Ability to learn new technologies with an interest in expanding and applying this knowledge as new ones emerge.
• Proficient knowledge of Confluence, Microsoft Windows, and Linux OS types.
• Hands-on, self-starter who is comfortable with multiple tasks in a team environment.
• Administrative experience and solid spreadsheet skills.
• Ability to effectively communicate (verbal and written correspondence) in a professional and courteous manner with technical and non-technical personnel.
• Strong technical, analytical, and problem-solving skills.
• Ability to complete tasks and deliverables within expected timelines.
• Excellent organizational skills, strong attention to detail, and willingness to learn and be methodical about following procedures.
• Able to work independently as part of a larger team in a global organization.
• Able to multitask in high-pressure situations and take ownership of projects/tasks from planning, deployment, and post-deployment support.
• After hours and weekend support and/or alternative work schedules are required at various points in the year.
• Able to move servers to and from main DC to the colocation and labs; able to lift 50 lbs.OTHER QUALIFICATIONS:
• Legally authorized to work in the U.S. without any restrictions.
• Okay to work 100% on-site in San Jose, California.
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Keywords: CEF Solutions Inc, Santa Cruz , Purchasing/Inventory Administrator (Bilingual in Korean-English), Professions , San Jose, California